Lorry Receipt Software for Transporters Who Get Asked to Prove It
The LR is the contract, the receipt and the evidence, all on one sheet of paper that travels in a driver's cab. KO Fleetz keeps the authoritative copy in the office, moves it through confirmed, assigned, in transit and delivered, and holds the signed delivery against the consignment it belongs to. The book stays in the cab. The record no longer depends on it.
The only copy that mattered was in the cab
A consignee calls about a short delivery from three weeks ago. Two cartons, he says. The booking clerk knows the consignment, roughly. The LR book that trip came out of is in the branch, or with the driver, or with the accounts boy who took it for billing. Somebody starts turning pages. The carbon copy, when it surfaces, has a delivery signature that could be anyone's and a remark written in ballpoint that nobody can read.
The office copy and the driver copy are supposed to be identical, and they never quite are. A rate gets revised over the phone after the LR is written. The consignee's address changes because the godown moved. The vehicle allotted on Monday breaks down and a different truck runs the load on Tuesday, and the LR still carries the old registration. Each small divergence becomes an argument later, and the argument is always about a document that exists only on paper.
Then there is the arithmetic problem nobody talks about. Ask how many consignments are sitting assigned but not yet moved, and the honest answer is that someone would have to ring four branches and count. LRs are raised at the branch, in a book, in sequence, and the total is knowable only after the books come back. An operation that cannot count its own live consignments cannot plan a vehicle against them.
One LR record, and everyone reads the same one
An LR in KO Fleetz is raised against a booking and carries what the consignment note has always carried: consignor, consignee, from and to, description of goods, packages, weight, declared value, freight terms and the vehicle allotted. It exists once. When a rate is revised or a truck is swapped, the record changes and the change is attributable, rather than a fresh sheet being written and the old one going quietly into a drawer.
Status is the part paper never gave you. KO Fleetz moves an LR through Confirmed, Assigned, In Transit, Delivered and Cancelled, and the counts across those states are a live figure on the module dashboard instead of a branch-by-branch phone round. Confirmed means the consignment is committed. Assigned means a vehicle is against it. The gap between those two is the queue your operations desk is actually working, and it becomes countable.
What this does not do is replace the physical LR at the check post. India still runs on the copy in the cab, and a consignee still signs paper at the godown gate. KO Fleetz prints the LR from the record so the paper and the system say the same thing, and the delivery acknowledgement comes back against the record. We are not claiming the paper disappears. We are claiming it stops being the only source of truth.
Capabilities
What KO Fleetz lorry receipt (lr) gives your team
LR raised from the booking
Consignor, consignee, goods description, packages and freight terms carry forward from the booking, so the consignment note is not retyped at the branch.
Confirmed to delivered status
Each LR sits in one of Confirmed, Assigned, In Transit, Delivered or Cancelled, and the totals across those states are visible without calling the branches.
Vehicle allotment against the LR
The truck actually carrying the consignment is recorded on the LR, and a mid-plan vehicle change updates the record rather than leaving a stale registration on paper.
Package and weight declaration
Number of packages, said-to-contain description and chargeable weight are held as fields, which is what a shortage claim is later settled against.
Delivery acknowledgement
KO Fleetz captures the consignee's acknowledgement against the LR itself, so the signed proof and the consignment it proves are never in two different places.
Consignment note printing
The cab copy prints from the same record the office reads, keeping the paper the driver carries and the entry the clerk sees in agreement.
Amendment trail
Rate revisions, address corrections and vehicle swaps are recorded with who made them and when, instead of being rewritten onto a fresh sheet.
LR search across branches
Find a consignment by LR number, consignor, consignee, vehicle or date from one screen, which is the query every claim call actually starts with.
How it works
How KO Fleetz does it
Step 1: Book the consignment
The booking captures the parties, the lane, the load type and the freight terms. The LR is raised from it rather than started from a blank page.
Step 2: Allot a vehicle
The LR moves to Assigned when a truck is put against it. Consignments still sitting at Confirmed are the ones your desk has committed and not yet covered.
Step 3: Move and print
The cab copy prints for the check post and the consignee. The record goes In Transit, and the office stops depending on the driver's phone for status.
Step 4: Close on delivery
The acknowledgement comes back against the LR, the status becomes Delivered, and the consignment is now billable with its proof attached.
Outcomes
What changes
- Office and cab reading the same consignment note
- One copy
- Live consignments by state, without a branch phone round
- Countable
- Delivery proof held against the LR it belongs to
- Attached
- Every amendment carries a name and a timestamp
- Traceable
Frequently asked questions
Yes. The names change by region and by the age of the person using them, but the document is one thing: the carrier's acknowledgement that goods were received for carriage, on stated terms, to a stated consignee. North India tends to say bilty, the south says LR, the paperwork says goods consignment note. KO Fleetz calls the record an LR and prints it in whatever format your branch and your customers already accept.
In practice, yes, and we would rather say so plainly than pretend otherwise. Check post staff, the consignee's gate and the godown supervisor all expect paper, and a driver without it has a long day. What changes is where the paper comes from. It prints from the record, so the copy in the cab matches the entry in the office instead of being a separate document that drifts from it the moment anything is revised.
The LR is updated and the change is logged against it. This matters more than it sounds. A consignment note carrying a registration that never ran the load is a document that contradicts your own trip record, your e-way bill and the consignee's gate register at once. Reprint the cab copy, and the amendment trail shows who reassigned it and when, which is the question that comes up if anything goes wrong on that leg.
Yes. A booking is the commercial agreement; an LR is a consignment moving under it. A customer who books a month of daily movements on one rate agreement generates an LR per despatch. Equally, a part load booking that splits across two vehicles because nothing bigger was free generates separate LRs, because each is a distinct handover with its own vehicle and its own delivery. The booking holds the commercials. The LRs hold the movements.
They are different documents with different owners and the platform does not conflate them. The LR is the contract of carriage between you and your customer. The e-way bill is a statutory instrument raised on the government portal against a supply, with its own validity clock and its own consequences at a check post. They describe the same movement and share data, so raising one from the other saves retyping. A delivered LR does not close an e-way bill, and a valid e-way bill does not prove delivery.
The declared package count and goods description as booked, the vehicle that carried it, the amendment history, and the delivery acknowledgement as it came back. That is enough to establish what was handed over, what was said to be inside, who signed and on what date. What it will not do is tell you where the cartons went. If the vehicle was tracked, the trip record adds where it stopped, and that is a separate module doing a separate job.
See your LR flow end to end
Bring one branch's LR book from last month. We will show you the same consignments as records, with the states they would have been sitting in.