Freight Manifest Software That Says What Left on Which Truck
A manifest answers one question: what is on this vehicle, right now, for this movement. KO Fleetz builds it from the LRs going out together, gives the driver a document the receiving hub can check line by line, and keeps the loaded list joined to the trip that carried it.
The truck left. Nobody wrote down what was on it.
Loading finishes at half past ten at night. Eleven consignments went up the ramp, or twelve — the hamali counted, the supervisor half-counted, and the LR numbers were called out across a yard with a generator running. The driver leaves with a bundle of LRs held together by a rubber band. That bundle is the manifest. It is also the only list, and it is now travelling at sixty kilometres an hour away from the people who need it.
The receiving hub finds out what arrived by unloading it. There is no list to check against, so short-landing is discovered as an absence: a consignment that should be here, isn't, and nobody at either end can say whether it was ever loaded. The origin branch swears it went. The destination branch swears it never came. Both are working from memory and both are certain.
Meanwhile the office cannot answer a simple planning question. A 40 ft going out half empty is money burnt, and part loads only make sense if someone can see what is already committed to a movement before the next booking is put against it. Without a manifest, consolidation is done by the person on the ramp deciding what looks like it will fit. That decision is being made at the worst possible moment by the person with the least information.
The loaded list becomes a document, not a rubber band
A manifest in KO Fleetz collects the LRs travelling on one vehicle for one movement. It is built before the truck goes, not reconstructed after. Each line is a consignment with its packages, weight and destination, and the manifest total is what the vehicle is actually carrying — which is the number that tells you whether a 40 ft is going out full or going out half paid.
KO Fleetz gives the receiving end something to check against. Arrival becomes a comparison between the manifest and what came off the ramp, line by line, and a shortage is identified at the hub with the vehicle still in the yard rather than three weeks later on a claim call. Both branches are reading the same list, so the question of whether it was loaded stops being a matter of whose memory is louder.
The manifest and the consolidated e-way bill describe the same truck on the same journey, and the platform keeps them separate on purpose. One is your operational document, listing consignments so a hub can receive them. The other is a statutory record raised on the government portal against a set of e-way bill numbers. They overlap in the data they draw on, and they are not substitutes. A hub does not receive against an EWB, and a check post does not accept a manifest.
Capabilities
What KO Fleetz manifest gives your team
Manifest per vehicle movement
KO Fleetz builds one document per truck per journey, holding the LRs that are travelling together, so the loaded list exists as a record before the vehicle leaves.
LR lines with packages and weight
Each consignment appears as a line with its package count, weight and destination, which is what the receiving hub actually checks off at the ramp.
Loaded weight against capacity
The manifest total sits against the vehicle's declared load capacity, so a truck going out well under what it could carry is visible while it can still be filled.
Full load and part load handling
A single-consignor full load produces a one-line manifest; a consolidated part load run produces many. Both are the same document doing the same job.
Multi-drop destination sequence
Lines carry their unloading point, so a manifest for a run with four godowns reads in the order the driver will meet them.
Hub arrival check
The destination branch receives against the manifest rather than against memory, and anything short is raised at the ramp with the vehicle still standing there.
Driver's loading document
Prints as the sheet the driver carries alongside the LR copies, so what he hands over at the hub is a list and not a bundle held with a rubber band.
Manifest to trip linkage
The consignments on the manifest stay joined to the trip that carried them, which is how a delivered load later finds its way to a freight bill.
How it works
How KO Fleetz does it
Step 1: Pick the movement
A vehicle, a route and a despatch date. The manifest is opened against that movement, and everything loaded onto it belongs to that one journey.
Step 2: Add the LRs going together
Assigned consignments for that lane are pulled onto the manifest as lines. Packages and weight roll up, so the load is a total rather than an impression.
Step 3: Close and print
The manifest closes when loading finishes. The driver carries it with the LR copies, and the origin branch now has a written record of what went.
Step 4: Receive at the hub
The destination checks arrivals against the lines. Short or damaged consignments are marked at the ramp, against a list both branches can see.
Outcomes
What changes
- The loaded list written, not reconstructed later
- Before departure
- Hub arrival checked against a shared document
- Line by line
- Shortages surfaced while the truck is still there
- At the ramp
- Committed load against capacity, before the next booking
- Visible space
Frequently asked questions
An LR is about one consignment: this consignor handed over these goods for this consignee on these terms. A manifest is about one vehicle movement: these are the consignments riding together tonight. One truck carrying eleven part loads has eleven LRs and one manifest. A dedicated full load has one of each. The LR follows the goods to the consignee. The manifest belongs to the journey and stops mattering once the vehicle is unloaded.
No, and treating them as interchangeable causes real trouble at a check post. Both describe one vehicle carrying several consignments, but the consolidated e-way bill is generated on the government portal against individual EWB numbers and is what the officer wants to see. The manifest is your own operational document, listing LRs so a hub can receive against them. Same truck, same movement, two different pieces of paper answering to two different audiences.
Less than a part load operator does, and it still earns its place. A single-consignor full load produces a one-line manifest, which looks trivial until the vehicle is doing a multi-drop or the customer's own godown wants a loading sheet at the gate. If every one of your movements is genuinely one consignor to one consignee in one drop, the LR is already carrying most of the information. Run it anyway if your hubs receive.
It can be corrected, and the correction is recorded rather than silently applied. This is a real situation — something goes up the ramp at the last minute and the paperwork catches up in the morning. What KO Fleetz will not do is let the manifest be quietly rewritten to match whatever arrived at the hub, because a document that always agrees with the outcome proves nothing. The amendment shows as an amendment, with a time and a person against it.
Not by itself. A manifest is a list of what is loaded; it has no position in it. Location comes from the trip and, if the vehicle carries a tracker, from live tracking. Plenty of vehicles in a working Indian fleet have no tracker fitted at all, and a manifest is exactly as useful on those as on the tracked ones, because what it answers is what is aboard rather than where aboard currently is.
By making committed load visible before the ramp decides. The manifest shows packages and weight against the vehicle's declared capacity, so a 40 ft with room left is a fact on a screen rather than something the loading supervisor notices at eleven at night. Whether you then fill it is a commercial call about the lane and the customer. The software does not build the consolidation for you; it stops you from making the decision blind.
See a night's loading as one document
Give us one lane and one week of despatches, and KO Fleetz will show you what those trucks would have carried, and how much room was riding empty.