Vehicle Load Capacity Management That Decides What Fits
Capacity is the quiet constraint behind every booking. Put too much on and you have a legal problem and a brake problem. Put too little on and you have paid for a trip you did not sell. KO Fleetz holds rated capacity and load type against each vehicle, so the question of what can go on which truck is answered from the record.
The capacity everybody knows is in one man's head
Ask which truck can take the consignment and the booking clerk will look at a list of registrations and know the answer. That knowledge is real and it is unrecorded. It lives with the person who has seen these trucks loaded a thousand times, and it walks out of the building at six o'clock. The new clerk on the evening shift has the same list and none of the knowledge.
So the fleet develops habits. A 40-foot goes out with a booking a 20-foot could have carried, because the 40-foot was the one somebody was sure about. Two part loads that would have shared a vehicle go on two vehicles, because nobody could quickly confirm they would fit together. Neither of these is a mistake anyone will ever be told about. They just show up later as a full load count and a part load count that do not sit well together.
And the failure in the other direction is not a spreadsheet issue at all. An overloaded truck is a detention at a weighbridge, a rejected consignment, and a set of brakes and tyres wearing out at a rate the maintenance plan never assumed. The cost of that arrives months later in the workshop, where nobody connects it back to a loading decision made on a busy Tuesday.
Capacity on the record, not in the habit
KO Fleetz holds Load Capacity against the vehicle, with Load Type as master data alongside it. A 20-foot and a 40-foot are not just names in a report; they are vehicle types with capacities attached, which is what lets Bookings report full load against part load as a real distribution rather than a label somebody selected. When a booking is being made, what the vehicle can take is on the same screen as what the customer wants moved.
The effect is on the boring decisions. A part load that could share a vehicle becomes visible as a part load, with a capacity remaining rather than a shrug. A booking that needs a specific vehicle type is matched to vehicles that have it. The evening clerk gets the same answer as the man who has been here twenty years, which is the whole point of writing anything down.
KO Fleetz is not an automatic load planner and it does not do three-dimensional stowage. It will not tell you how to stack pallets inside a container, it does not know that the consignment is dense at one end, and it has no opinion on axle weight distribution. It holds the rated figure and the load type and puts them where the booking is made. The person still decides; they just decide with the number in front of them.
Capabilities
What KO Fleetz load capacity gives your team
Rated capacity per vehicle
Each vehicle carries its own load capacity record, so the answer does not depend on which clerk is on shift or how well they know that particular truck.
Load Type master data
Your own load categories are defined once and used consistently across vehicles and bookings, instead of being retyped differently every time.
Vehicle type sizing
20-foot, 40-foot and the rest are vehicle types with capacity behind them, which is what makes a booking-by-vehicle-type report mean something.
Full load and part load
Bookings distinguish a vehicle taken whole from a consignment sharing one, and the split is reported rather than inferred from the freight amount.
Capacity visible at booking
KO Fleetz puts what the vehicle can carry alongside what the customer wants moved, at the moment the assignment is being made rather than afterwards.
Capacity by vehicle group
Vehicle Group, Type and Load Type roll up together, so you can see how much of a given capacity class the fleet actually has before promising it.
Configurable capacity fields
Capacity is defined the way your business sells it — weight, container size or load type — rather than forced into a single unit that suits half the fleet.
Feeds payload analysis
Rated capacity against what was actually booked is the basis for asking whether trucks are going out fuller than last quarter or emptier.
How it works
How KO Fleetz does it
Step 1: Define load types and vehicle types
Set up the load categories and vehicle types your business actually sells, in the units you quote in. This is master data, so it is done once and used everywhere.
Step 2: Set capacity on each vehicle
Each truck gets its rated figure. The knowledge that currently lives with your senior clerk moves onto the record, where the night shift can also reach it.
Step 3: Book against it
Capacity and load type are present when the booking is made, so full load or part load is a decision taken with a number rather than a guess made under pressure.
Step 4: Read the distribution
Bookings by vehicle type and the full-load-to-part-load split show whether the fleet you have matches the work you are winning.
Outcomes
What changes
- Capacity written down, not carried in memory
- On the record
- Every shift books from the same figures
- Same answer
- Full load against part load, reported not guessed
- Split visible
- Overload caught at booking, not at a weighbridge
- Fewer surprises
Frequently asked questions
No. There is no three-dimensional stowage planner, no pallet arrangement and no axle weight distribution model. It holds the rated capacity and the load type against the vehicle and puts them in front of the person making the booking. How the goods are actually arranged inside a 40-foot, and where the weight sits over the axles, remains the judgement of people who can see the consignment. Software that pretended otherwise would be a liability.
Whichever way your business sells it. Load Type and vehicle type are master data, so a fleet quoting in tonnes and a fleet quoting in 20-foot and 40-foot equivalents both configure what they use. Container work tends to be sized by type; bulk work tends to be weighed. A fleet doing both keeps both. Forcing everything into one unit would only produce a figure the booking clerk mentally converts back every time.
KO Fleetz shows the rated capacity where the decision is being made, which removes the most common cause of an overload — nobody actually knowing the number. It cannot stop a determined loader, it does not weigh anything, and it has no connection to a weighbridge. Treat it as removing the excuse rather than as a physical control. The truck is still loaded by people at a dock, and the record only helps if the number reaches them.
A part load means the vehicle is not taken whole, so what is left matters. With capacity on the vehicle record, the remaining space is arithmetic rather than an estimate, which is what makes consolidating two part loads a decision instead of a gamble. In practice this is where the margin is, and it is also where the manual process fails most often, because confirming the fit takes longer than the clerk has.
Because the knowledge is not in the fleet, it is in a person. It does not cover the evening shift, it does not survive their leave, and it cannot be pulled into a report. Written capacity is what lets bookings by vehicle type and the full-load-to-part-load split be numbers you can act on. The habit works right up until the day it has to scale or the day the person who has it leaves.
That comparison starts here. Rated capacity per vehicle is one half; what was actually booked onto it is the other, and Bookings holds the load distribution and the vehicle type breakdown. Reading the two together shows whether you are running full loads or moving air. If you want to model the money side of that before you change anything, the payload utilisation calculator is the place to work through the arithmetic.
Get the capacity out of your clerk's head
Show us a week of bookings and your vehicle list. We will show you where a part load could have shared a truck.