Free Fleet Management Checklists
Checklists specific enough to be worth printing. Written for the person actually doing the walk-around, not for a compliance folder.
13 free tools, no signup required
Fleet Maintenance Checklist
A working fleet maintenance checklist covering engine, brakes, tyres, electrics and body, plus the paperwork that turns a service into a usable record.
OpenPreventive Maintenance Checklist
Build a fleet preventive maintenance programme by interval: daily, weekly, monthly and annual tasks, plus how to set intervals and stop PM from slipping.
OpenDaily Vehicle Inspection Checklist
A daily vehicle check a driver can complete properly in minutes: walkaround, cab, lights, tyres and coupling, with a defect report that goes somewhere.
OpenPre-Trip Inspection Checklist
A pre-trip inspection checklist for the driver about to depart: documents, load security, coupling, brake tests and the first hundred metres of the run.
OpenVehicle Breakdown Checklist
What to do when a fleet vehicle breaks down: make the scene safe, report accurately, protect the load, manage recovery and close the fault properly.
OpenVehicle Handover Checklist
Hand a vehicle between drivers, shifts or contracts without inheriting someone else's damage. Condition, equipment, keys, fuel and a sign-off that holds.
OpenGPS Device Installation Checklist
Install a fleet GPS tracker properly: power, earthing, placement, sensor wiring, platform configuration and the verification that stops a silent device.
OpenFleet Manager Daily Checklist
A working daily checklist for fleet managers: overnight alerts, dispatch readiness, live exceptions and end-of-day close. Print it and run the depot from it.
OpenFleet Manager Monthly Checklist
A monthly review checklist for fleet managers: cost reconciliation, compliance audit, maintenance trends, driver review, utilisation and supplier performance.
OpenFuel Theft Investigation Checklist
Investigate suspected fuel theft without wrecking a working relationship. Verify the sensor, rule out physics and paperwork, then build evidence that holds up.
OpenDriver Safety Checklist
A practical driver safety checklist covering licensing, vehicle handover, fatigue, in-cab behaviour, incident readiness and the coaching loop that follows.
OpenCargo Security Checklist
Protect loads in transit: sealing and load verification, lock hardware, route and parking discipline, in-transit monitoring, and a clean delivery handover.
OpenFleet Software Buying Checklist
Buy fleet management software without being sold it. Scope the problem, test the demo properly, check data ownership, read the contract and plan the rollout.
Open
Run these checks without the paper
KO Fleetz turns any of these into scheduled, assignable work with photos, timestamps and an audit trail.